Legal
Privacy policy
Last updated: 21 October 2026
This privacy policy explains how GG Publishing ApS processes personal data when you visit ggpublishing.org, contact us or work with us. We process personal data in line with the EU General Data Protection Regulation (GDPR) and the Danish Data Protection Act (databeskyttelsesloven).
1. Data controller
GG Publishing ApS
Jorcks Passage 1A, 2., 1162 København K, Denmark
CVR: 45448320
Email: info@ggpublishing.org
Phone: +45 6638783
2. What data we collect
- Contact form and email: name, email address, phone number (optional) and the content of your message, including any pitch materials or links you choose to send.
- Business relationships: contact details and correspondence with developers, partners and suppliers we work with, and information needed for agreements and invoicing.
- Technical data: when you visit the site, our hosting provider automatically processes your IP address, browser type, requested pages and time of the request in server logs, to deliver the site securely.
- Cookie choice: your consent choice is stored in your browser's local storage.
- Advertising data (only with your consent): if you accept advertising cookies, Microsoft Advertising processes identifiers stored in cookies, your IP address, pages visited and information about the ad that brought you to the site.
3. Purposes and legal bases
| Purpose | Legal basis (GDPR) |
|---|---|
| Replying to enquiries and assessing game pitches | Art. 6(1)(b) – steps prior to entering into a contract, and Art. 6(1)(f) – our legitimate interest in answering enquiries |
| Entering into and performing publishing and supplier agreements | Art. 6(1)(b) – performance of a contract |
| Bookkeeping and legal obligations | Art. 6(1)(c) – legal obligation (including the Danish Bookkeeping Act) |
| Operating and securing the website | Art. 6(1)(f) – legitimate interest in a secure, working website |
| Storing your cookie choice | Art. 6(1)(c) and 6(1)(f) – documenting consent; strictly necessary storage |
| Measuring our Microsoft Advertising campaigns (UET) | Art. 6(1)(a) – your consent, which you can withdraw at any time |
4. How long we keep data
- Enquiries and pitches that do not lead to an agreement: up to 12 months after our last correspondence, unless you ask us to delete them sooner.
- Data relating to agreements: for the duration of the agreement and up to 5 years after it ends, to handle any claims.
- Accounting records: 5 years from the end of the financial year, as required by the Danish Bookkeeping Act.
- Server logs: kept by our hosting provider for a short period, normally no more than 30 days.
- Cookie choice: 12 months, after which we ask again.
- Microsoft UET cookies: see our cookie policy for each cookie's lifetime.
5. Who we share data with
We do not sell personal data. We share data only with the following categories of recipients, and only as needed:
- Processors acting on our behalf: website hosting providers, email and office software providers, the form-handling service that delivers contact form messages, and accounting providers. They process data only on our instructions under data processing agreements.
- Professional advisers and authorities: such as our accountant, lawyers or public authorities, where required by law.
- Microsoft Advertising (only with your consent): Microsoft Ireland Operations Limited and Microsoft Corporation receive advertising and measurement data through the UET tag. Microsoft also uses this data for its own purposes as described in the Microsoft Privacy Statement (privacy.microsoft.com). The legal basis is your consent.
6. Transfers outside the EU/EEA
Some providers, including Microsoft, may process data in the United States. Where that happens, transfers rely on the European Commission's adequacy decision for the EU-US Data Privacy Framework for certified companies, or on the EU Standard Contractual Clauses where the framework does not apply.
7. Your rights
Under the GDPR you have the right to:
- access the personal data we hold about you;
- have inaccurate data corrected;
- have data erased in certain circumstances;
- restrict processing in certain circumstances;
- object to processing based on legitimate interest;
- receive your data in a portable format (data portability);
- withdraw consent at any time, without affecting processing carried out before withdrawal. You can withdraw cookie consent using the "Cookie settings" link in the footer.
To use your rights, email info@ggpublishing.org. We reply within one month.
8. Complaints
If you are unhappy with how we process your personal data, please contact us first. You also have the right to complain to the Danish Data Protection Agency (Datatilsynet), Carl Jacobsens Vej 35, 2500 Valby, Denmark, www.datatilsynet.dk.
9. Is providing data required?
You are not required to give us personal data. However, we need your name, email address and message to reply to an enquiry.
10. Changes
We may update this policy when our processing changes. The date at the top shows when it was last updated.